Administrator
Baitussalam Welfare Trust, Pakistan
Job Description
About Baitussalam Tech Park:
Baitussalam Tech Park is a newly launched program by Baitussalam Welfare Trust, dedicated to offering free IT courses to students and talented teenagers. We are on a mission to empower the next generation with valuable technical skills and knowledge, enabling them to thrive in the digital world.
Responsibilities:
As an Administrator at Baitussalam Tech Park, you will play a pivotal role in ensuring the smooth operation of our educational programs. Your primary responsibilities will revolve around coordinating courses, facilitating communication between instructors and students, and overseeing administrative tasks. If you are a tech-savvy, detail-oriented professional with a passion for education, we want you to join our team.
**Key Responsibilities:**
**1. Courses Coordination:**
- Collaborate with instructors to schedule courses, workshops, and training sessions.
- Maintain accurate records of course schedules, timings, and updates.
- Ensure proper allocation of resources and technical equipment for each course.
**2. Coordination with Teachers and Students:**
- Facilitate communication between teachers and students, addressing queries and concerns.
- Assist teachers in preparing course materials, presentations, and technical setups.
- Collect feedback from students and relay it to the relevant instructors for continuous improvement.
**3. Attendance Monitoring:**
- Manage attendance tracking for all courses and sessions.
- Communicate attendance records to instructors and management.
- Implement attendance policies and handle exceptional cases.
**4. Candidate Registration:**
- Oversee the registration process for new candidates.
- Provide guidance to potential candidates on available courses and prerequisites.
- Maintain accurate records of candidate information and registrations.
**5. Examination Logistics:**
- Coordinate the organization of examinations, including scheduling and venue setup.
- Circulate examination invitations to candidates and instructors.
- Ensure a smooth and secure examination process, addressing any technical issues that may arise.
**6. Course Suitability Suggestions:**
- Analyze candidate backgrounds and objectives to suggest suitable courses.
- Collaborate with instructors to match students with appropriate classes based on skill levels and aspirations.
Job Specification
Qualifications and Skills:
Proficiency in Google Docs, Sheets, Forms, and Slides, as well as the MS Office suite.
- Experience in authoring documents and presentations.
- Ability to create daily and weekly reports using Word and Excel.
- Familiarity with internet applications such as email, messaging, marketing, and authoring tools.
- Proficiency in administrative software and tools for scheduling, communication, and record-keeping.
- Proven experience in technical administration or related roles.
- Strong organizational and multitasking abilities.
- Excellent communication skills for effective interaction with instructors, students, and candidates.
- Attention to detail and a commitment to maintaining accurate records.
- Problem-solving skills to address technical and logistical challenges.
- Ability to work independently and as part of a team.
- Prior experience in an educational or training institution is a plus.