Responsible to source, negotiate and purchase materials from both local and oversea vendors.
Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project.
Generally ensure smooth running of the office, manage and monitor office facilities and assigned support services to ensure their effective and efficient operation as well as maintenance; ensure the safety, supplies and service of equipment.
Monitor and manage office supplies, including stationery and other consumables.
Ensure that all office facilities & equipment are functional at all times and be in charge of arranging any repairs, replacements & maintenance.
Maintain office security as necessary.
In charge of daily operational purchasing needs such as planning, issuing and following up on purchase Orders delivery and shipment schedules.
Ensure procurement procedures and authorization procedures are followed.
Prepare Purchase Request, Purchase Order and Invoice Authorization Form.
Sort incoming supplier quotations, invoices and payment requests.
Code invoices and obtain authorization for payment.
File all invoices, payments and receipts.
Coordinate arrangements for meetings, visits, workshops and conferences, related to projects.
Ensure that all office facilities & equipment are functional all the time and be in charge of arranging any repairs, replacements & maintenance.
Resolve supply, quality, service and invoicing issues with vendors.
Undertake any other ad-hoc duties as assigned (procurement & Administration).
At least 3 years working experience in administration domain.
Ability to multitask and meet deadlines required
Organized, proactive, committed and service minded.
Ability to priorities workload, use initiative and work independently
Resourceful, self-driven, proactive and independent worker
Able to work well under stress in a fast paced environment.
Proficient in use of MS Office Applications (Words, Excel, Access).
Hardworking and meticulous with positive attitude.