Administrative Assistant Job in Pakistan Cimmyt Pakistan , Pakistan Job

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Administrative Assistant Job at Cimmyt Pakistan, Pakistan

Category
Traveling
No
Career
Telecommute
No
Qualification
Bachelors
Vacancies
2
Posted
Feb 4, 2014
Last Date
Feb 24, 2014
Location(s)

Description

Coordinate with IT Helpdesk in HQ or IT solution provider and staff member to fix IT related problems. Request and host WebEx, Skype and other types of teleconferences Book hotels and transport for staff and events participants Assist in organizing program meetings and conferences Maintain and update supplies for office Serve as procurement committee member Coordinate repairs and maintenance of office equipment, installations and vehicles Assist in office procurement (gather information and quotes, review agreements) and follow up on vendor payments Conduct periodic inspection of assets, manage list and identify issues and cause timely fixture Assist in completing necessary procurement, import and export documents Process procurement request from staff and follow up with relevant departments within CIMMYT and in National system Provide assistance to scientists with daily routine administrative tasks (in compliance to company policies) Assist in compiling data for different units of CIMMYT Prepare, edit, format and scan Word, PPT and Excel documents as needed and compile required signatures for various documents as requested. Provide administrative assistance to project partners when required by CIMMYT Assist in HR related matters (recruitment process, payroll, contract renewals, etc) update employee data on HR4U and manual files when needed Follow up with visa renewals of expatriate staff Assist in managing office related issues such as managing office space and premises Assist in OHAS related matters Assist in timely hotel booking and travel arrangements Find housing and provide support for entitled staff members File important communications and draft, edit, format response letters Edit format and enter data in database Keep employee activity logs, travels log and attendance record, keep information readily available using software Any other task assigned by supervisor

Salary range described here is negotiable

Specification

Fluent in MS office suite, print and scan and edit MS office files
Able to operate IT equipment and trouble shoot routine issues
Good interpersonal and communication skills

Cimmyt Pakistan

Non-Profit Organization Management - Islamabad, Pakistan

About Us

CIMMYT is a non-profit research and training center headquartered in Mexico. Our mission is To sustainably increase the productivity of maize and wheat systems to ensure global food security and reduce poverty. CIMMYT works with and brings together p
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