Job Description
1.Main Activities Receive, direct and relay telephone messages and fax messages Maintain the general filing system and file all correspondence Assist in the planning and preparation of meetings, conferences and conference telephone calls Make preparations for Band Council and committee meetings Maintain an adequate inventory of office supplies Respond to public inquiries Provide word-processing and secretarial support Type confidential documents on a word processing system
2. Provide support to the Chief Activities Provide administrative services for the Chief
3. Perform other related duties as required executive Secretary
Job Specification
KNOWLEDGE, SKILLS AND ABILITIES The incumbent must have proficient knowledge in the following areas: office administration an understanding of relevant legislation, policies and procedure .
Skills: team building bookkeeping skills analytical and problem solving skills decision making skills effective verbal and listening communications skills computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level stress management skills time management skills Personal Attributes The incumbent must maintain strict confidentiality in performing the duties of the Finance Clerk. The incumbent must also demonstrate the following personal attributes: be honest and trustworthy be respectful possess cultural awareness and sensitivity be flexible demonstrate sound work ethics The Executive Secretary would normally attain the required knowledge, skills and attitudes through completion of an office procedures and/or bookkeeping course combined with related experience. Equivalencies will be considered