Job Description
Admin Related:· To formulate & implement HR & Administrative Procedures one by one.· Ensuring that employee clearance, attendance, leaves and loan policies are properly formulated and implemented.· Analyzing daily and monthly attendance etc. of all employees and preparing monthly reports. · Implementing code of conduct and issuing warning letters to offenders.· To monitor and maintain the performance of Admin Department with reference to factory renovation, construction etc.· Implementation of efficient hygiene & safety procedures in factory.· To devise firefighting & first aid calendars and make sure that trainings are conducted on prescribed dates and all the safety and security equipment is in working condition all the times.· To supervise gate security, attendance and in-out of materials and people and make sure that there are no chances for embezzlement of any kind.· To supervise & facilitate the proceedings related to legal compliance like EOBI, Social Security, WAPDA, Sui Gas, Income Tax etc.· Managing the allocation and maintenance of organizational assets like vehicles, SIMs, mobile phone, offices, chairs, computers etc.· Ensuring best use of IT for organizational performance and supervising IT department.· Analyzing and managing canteen, transportation and other such employee facilities. Analyzing expenses incurred in such respects for decision making at top management level.
HR Related:· Formulating and implementing efficient and cost effective Recruitment & Selection Procedure. · Analyzing and suggesting CEO for preferable hiring, posting/advertising jobs.· Formulating criteria for shortlisting, interviews and selection.Keeping track of employee status (internee, probationer, regular) and conducting timely evaluation for change in status. Creating & updating Job Descriptions on regular basis as the performance of an employee is evaluated or is shifted to another or additional role. Implementing proper performance appraisal system in all departments step by step. · Implementing KPIs/MBO based performance evaluation for key department supervisors/managers.· Conducting inquiries & surprise checks to ensure that Admin/Gate/Security department is working flawlessly. Conducting inquiries for conflicts/disputes/thefts etc. Taking adequate actions as per procedures defined. Providing reports for top management to view the financial burden on company due to increments/new hiring. Analyzing needed workforce and actual workforce for cost effectiveness and recommending necessary actions. Conducting TNA, formulating training calendar for in house trainings, conducting Train-the-Trainer programs, and recommending outsourced trainings for organizational development. ·
Job Specification
Must be MBA (HRM) with at least 3-7 years experience. Having LLB as additional degree will be preferred. Good verbal and written verbal skills and computer skills (drafting, excel and urdu typing) will be highly preferred.