SUMMARY Responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives. PRIMARY RESPONSIBILITIES· Answer phones and operate a switchboard.· Route calls to specific people or take messages accurately.· Answer inquiries about company.· Greet visitors warmly and inform the concerned employee of his/her visitor.· Ensure reception area is tidy.· Coordinate mail flow in and out of office.· Coordinate office activities.· Handle phone calls from people calling in sick.· Hand out employee applications.· Arrange appointments.· Collect and distribute parcels and other mail.· Perform basic bookkeeping, filing, and clerical duties.· Take and relay messages.· Update appointment calendars. (if required)· Schedule follow-up appointments. Skills Required: Must have excellent communication skills.
Above-Average to Excellent Communication Skills Pleasant personality Knowledge of MS (word, excel etc) Good Time Management Skills