Executive Secretary
GCS Pvt Ltd, Pakistan

GCS PVT Ltd is looking for an Executive Secretary for Karachi Office (10:00 am to 6:00 pm).
Incumbent should be responsible for supporting upper level management (MD). Provide support activities and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.
Primary duties and responsibilities are as follow:

Administrative tasks for MD
Performs other assignments and projects as determined by the MD.
Manage travel and schedule. ·
Prepare confidential and sensitive documents.
Coordinates office management activities.
Managing correspondence and communications on behalf of the MD including board meeting minutes ·
Following up with commercial and technical teams or special committees on their assigned tasks and responsibilities.
Drafting, reviewing and editing reports, papers and various correspondences as and when required.
Conducting research, assembling and analyzing data to prepare documents as and when required. ·
To make sure the smooth coordination and completion of actions related to scheduling, correspondence and daily activities. ·
Determine matters of top priority and handle accordingly. ·
Prepare agenda for meetings.
Relay directives, instructions and assignments to executives.
Maintain hard copy and electronic filing system.
Effective interpersonal and communication skills proven ability in adapting to different work environments.
Maintain appointment and keep track of follow-up matters ·
Make database of important telephone contacts time to time.
Customize PowerPoint presentation on different occasions as & when needed.

ELIGIBILITY CRITERIA:
Education: Minimum Graduation
Experience: 1-2 years of relevant experience
Required Skills:
Excellent communication skills (Written, Spoken)
Excellent command on MS Word, MS Excel and E-mails.
Analytical, Self-motivated, Energetic
Salary Package: Based on experience