Office Secretary

Office Secretary
Envicrete Limited, Pakistan

Experience
2 Years
Salary
60,000 - 75,000 PKR
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
Graduate
Total Vacancies
1 Job
Posted on
Apr 30, 2024
Last Date
Jun 19, 2024
Location(s)

Job Description

Job Description:
We are seeking a highly organized and proactive Secretary to join our team. The ideal candidate will be responsible for supporting our office staff and executives with clerical tasks, including managing schedules, creating reports, organizing documents, and handling correspondence. The Secretary will play a critical role in maintaining the flow of information in the office, ensuring all activities are conducted efficiently.


Responsibilities:

  • Answer phone calls, provide information to callers or connect callers to appropriate people.
  • Schedule appointments and update event calendars.
  • Arrange staff meetings and take detailed minutes.
  • Create and manage both digital and hardcopy filing systems.
  • Handle incoming and outgoing correspondence, including emails, faxes, mail, and packages.
  • Drafting emails, letters, prepare reports and presentations with statistical data, as assigned.
  • Operate office equipment, such as photocopiers, printers, etc.
  • Handle confidential documents ensuring they remain secure.
  • Assist in making travel arrangements and booking venues for conferences and events.
  • Perform office duties as needed, including organizing catering for office functions.

Requirements:

  • Proven experience as a secretary or administrative assistant.
  • Familiarity with office organization and optimization techniques.
  • High degree of multi-tasking and time management capability.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office.
  • Assist Directors / Executive office

Job Specification

Skills:
  • Strong organizational and planning skills.
  • Attention to detail.
  • Discretion with confidential information.
  • Ability to work independently and as part of a team.
  • Adaptability and versatility in managing multiple tasks in a high-paced environment.
  • Ideal candidate should be a graduate, with Minimum 2 years' experienced. A diploma, additional qualification as a personal assistant or secretary will be a plus.

Job Rewards and Benefits

Communication
Health Insurance
Incentive Bonus
Leaves
Life Insurance
Medical
Provident Fund

Envicrete Limited

Construction - Karachi, Pakistan
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