Switch on all lights and check cleanliness of the interior, making a record of any poor levels of cleanliness or any maintenance issues and take necessary steps/action to remedy.
Ensure all voicemail messages to main office number are taken and directed to staff members. Maintain and ensure that the answer message is appropriate.
Report telephone equipment and line faults to the Manager. Greet and welcome visitors , ensuring they sign in the visitor’s book and informing the relevant member of staff of their arrival. Monitor and ensure that the reception area is kept tidy and projects a business-like image.
Familiarity with the use of office equipment i.e. fax, photocopiers etc. Implementing admin systems and databases. Excellent verbal communication skills with a good telephone manner. Good written skills. Good interpersonal skills. Computer literate, with keyboard skills and experience of word-processing, (Microsoft Word) combined with ability to acquire other skills as necessary (e.g. databases and spreadsheets). Ability to work to a high standard (and while under pressure). Commitment to Alert’s aims and values.