Logistics Coordinator

Key Responsibilities

Dashboard and Data Management

1. Update the clients operations dashboard on a daily basis.
2. Collect and consolidate data from WhatsApp groups, Trello boards, the STS US portal, email correspondence, and other relevant channels.
3. Ensure all dashboard entries are accurate, current, and reflect the latest shipment status.
4. Shipment Tracking
5. Maintain and update the master shipment tracking spreadsheet on a regular basis.
6. Source shipment data from Zoho, proforma invoices, and US-based freight forwarders.
7. Flag any discrepancies, delays, or missing information to the team immediately.
8. Invoicing and Documentation
9. Prepare and generate invoices in Zoho using purchase orders (from Trello) and proforma invoices as reference.
10. Create proforma invoices based on purchase orders and share them with management for payment processing.
11. Maintain organized records of all invoices, purchase orders, and related documents.
12. Freight Forwarder Coordination
13. Obtain and compare quotations from US-based freight forwarders.
14. Prepare detailed costing sheets and present freight rate options for approval.
15. Proactively coordinate with US forwarders on arrival notices, customs clearance, freight release, and delivery scheduling.
16. Schedule and expedite Amazon fulfillment center delivery appointments.
17. Keep management informed of any delays, exceptions, or critical updates at all times.

Required

2+ years of experience in logistics, freight forwarding, supply chain, or a similar operations role.

Proficiency in Excel/Google Sheets for tracking, reporting, and data management.

Experience with Zoho (CRM, Books, or Inventory) or similar business management software.

Strong written and verbal English communication skills.

Ability to work independently with minimal supervision and manage multiple tasks simultaneously.

Comfortable working hours that overlap with US Eastern Time.

Reliable internet connection and a professional remote work setup.

Preferred

Familiarity with Amazon FBA logistics and delivery appointment scheduling.

Experience coordinating with US customs brokers and freight forwarders.

Knowledge of Trello or similar project management tools.

Prior experience working remotely with a US-based company.

Understanding of international shipping documentation (bills of lading, commercial invoices, packing lists).