What you’ll be doing

Responsibilities

Oversee day-to-day administrative operations and ensure efficient office management.
Supervise housekeeping, janitorial, and support staff to maintain cleanliness and hygiene standards.
Monitor security operations, including deployment, attendance, and performance of security personnel.
Manage office facilities, utilities, maintenance, repairs, and vendor services.
Coordinate transportation arrangements, vehicle maintenance, fuel consumption records, and driver management.
Ensure timely procurement and availability of office supplies, stationery, and administrative resources.
Liaise with external vendors, contractors, and service providers for administrative services.
Maintain records of assets, equipment, utility bills, and administrative expenses.
Assist in organizing company events, meetings, training sessions, and employee engagement activities.
Ensure compliance with health, safety, and workplace regulations.
Monitor administrative budgets and identify cost-saving opportunities.
Handle government, municipal, and regulatory matters related to administration when required.
Prepare administrative reports, presentations, and management updates.
Support management in implementing administrative policies and process improvements.

What we’re looking for

Must-have

5-8 years of relevant administrative experience (manufacturing or FMCG preferred).
Bachelor's degree in Business Administration, Management, Public Administration, or related field (master's advantageous).
Knowledge of facility management, security operations, housekeeping, transport management, and vendor management.
Experience in handling administrative budgets and cost-control initiatives.
Knowledge of workplace health, safety, and compliance requirements.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Strong communication and interpersonal skills.
Excellent organizational, problem-solving, and coordination skills; ability to manage multiple tasks under pressure.