Executive Assistant
- location_onRawalpindi
- work_outlineFull Time
The essentials
- Experience3 Years
- Career levelNon-Managerial
- ShiftMorning Shift
- EducationBachelor’s degree in Business Administration, Commerce, Logistics, or equivalent with at least three years of relevant executive assistant experience in trading, logistics, or import/export operations.
What you’ll be doing
Company: Jahangir Traders & Co
Location: Rawalpindi, Pakistan (on-site)
Role summary:
Provide high-level administrative support to senior management in a cargo shipping and import-export company. Coordinate daily executive activities, maintain communications with clients and partners, and ensure smooth office operations in a fast-paced trading environment. Act as a reliable point of contact for internal teams and external stakeholders, help prioritize tasks, and enable efficient decision-making.
Key responsibilities:
Location: Rawalpindi, Pakistan (on-site)
Role summary:
Provide high-level administrative support to senior management in a cargo shipping and import-export company. Coordinate daily executive activities, maintain communications with clients and partners, and ensure smooth office operations in a fast-paced trading environment. Act as a reliable point of contact for internal teams and external stakeholders, help prioritize tasks, and enable efficient decision-making.
Key responsibilities:
- Provide high-level administrative support including calendar management, meeting coordination, and travel arrangements.
- Prepare, review and format correspondence, reports, presentations, and shipping documentation ensuring accuracy and confidentiality.
- Liaise with freight forwarders, customs agents, clients and internal teams to follow up on shipments and resolve routine issues.
- Manage incoming communications, screen emails, and draft responses on behalf of executives.
- Organize and maintain filing systems—physical and electronic—so records such as bills of lading, invoices, and contracts are easily accessible.
- Coordinate logistics for meetings and visits.
What we’re looking for
Must have:
- Minimum 3 years executive assistant or senior administrative experience supporting management in trading, logistics, import/export, or related operations.
- Strong organizational and time-management skills; ability to manage complex calendars and competing priorities.
- Excellent written and verbal communication in English and Urdu; professional drafting of emails, reports and customer correspondence.
- Familiarity with import/export documentation (bill of lading, commercial invoice, packing list) and basic customs procedures.
- Proficiency with MS Office (Word, Excel, PowerPoint) and comfortable using email, PDF tools, and cloud file systems.
- Attention to detail, discretion handling confidential information, and sound judgment under pressure.
- Basic accounting familiarity: expense reports, vendor invoices, and simple reconciliations.
- Customer-focused attitude, problem-solving skills, and ability to coordinate with external service providers (freight forwarders, agents).
Perks & benefits
- check_circleAccomodation
- check_circleMedical
- check_circleTransport
About Us
Jahangir Traders & Co since from 1982 deals in cargo shipping
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