Handling of day to day administrative issue for smoothly operation of the department. Keeping record of official service/maintenance agreements. · Coordination with vendors for day to day procurement.· Processing of vendors monthly invoices for payment.· Receiving and finalizing of vendors quotation after approval of Head of department.· Keeping record of new purchase equipment’s in excel sheet..· Handling of issue of new and old equipment’s.· Fuel maintenance and recording on daily basis and submitting to finance monthly· Petty Cash maintenance and recording on daily basis and submitting to finance monthly· Arrangements of fuel cards for employees and for company vehicles.· Scrutiny of monthly petrol invoices and arranges its payments.· Recording, updating and maintaining the mobile expenses and forwarding them to finance for payment.· Maintaining logistics.· Travel arrangements and hotel reservation on official visit of HOD and other senior managers.· Preparation of travel expense claim and hotel bills payment.· Handling of inbound and outbound logistics activities.· Responsible for maintaining office building, furniture, water and power supply etc.· Scrutiny of monthly utility bills and arranges its timely payment.· Coordination with Generator Company for generator problems and for maintenance service.· Arrangements of monthly office stationary.· Recording and submission of utility bills to finance department.· Arrangement of events as per requirements.· Completion of all tasks assign by departmental head.
Strong interpersonal and communication skill Knowledge of administration principles and practices. Knowledge of administrative policies and procedures