Front Desk Related Tasks:
- Preparing & maintaining attendance sheets of Head Office, Production Unit & Engineering Simulation.
- Managing Leave intimation emails and maintaining their records.
- Assigning and maintaining late arrivals in the attendance register and excel sheets accordingly.
- Maintaining Daily Time Logs In-Out.
- Sending weekly time log email to Office Assistant.
- Handling of Internal & External calls.
- Visitors Handling.
- Keeping the records of Employees-on-Site up-to-date.
- Dispatching all the posts received and maintaining their record.
- Arranging the meetings as per the requirement of senior management.
- Keeping annual, sick & casual leaves records and providing information as required.
- Create accounts in HRMS of new joiners.
- Handling HRMS regarding sick/casual leaves entitlement after probation .
- Preparing leavers & joiners list at the end of the month.
- Finalizing deduction sheets & Overtime Sheet of production unit and head office as per the attendance record and sending intimation emails to relevant individual.
HR related Tasks:
- Posting of jobs on Web Portals and receiving resumes against the posting.
- Scheduling and arranging the interviews as per the instructions from Human Resource Executive.
- Checking of IQ section of Entrance Test.
- Prepare Test and interview evaluation sheet.
- Assisting reference verification process.
- Preparing induction plan for new joiner.
- Providing specific information to the new joiner regarding Standard Signature Format, Date of Birth & HRMS Online Leave Module: User ID and Password by sending emails.
- Preparing probation evaluation forms for next month.
- Checking & preparing workers contract renewal forms.
- Managing AED Wall (Birthday, Year Completion, Welcome Note).
- Preparing supervisory & self, performance appraisal forms of the employees.
Miscellaneous:
Responsible for providing general secretarial support and HR/Administrative tasks, within the organization and as well as with external organizations.