Office Coordinator

Office Coordinator Job in Pakistan
Believers (Life Skills Trust) , Pakistan

2 Years
10,000 - 15,000 PKR
Job Type
Job Shift
Job Category
Requires Traveling
Career Level
Associates degree in office administration, management or related field preferred
Total Vacancies
1 Job
Posted on
Mar 29, 2018
Last Date
Apr 14, 2018

Job Description

Welcome clients and visitors to the office and assist them as needed

Perform various clerical tasks as needed (file papers, organize supplies, etc.)

Take meeting notes and transcribe into email, document or spreadsheet form

Prepare and send faxes

Answer phones and route calls to appropriate persons

Take and deliver phone messages

Manage, sort, and dispense incoming mail and faxes

Prepare outgoing mail, faxes and packages

Perform general bookkeeping duties

Maintain staff and company calendars

Set appointments, meetings, and conference calls

Reserve conference spaces for meetings

Notify and remind all parties of upcoming events, lunches, meetings etc.

Plan out of town travel arrangements for executives

Suggest changes to office task workflow in order to improve efficiency

Maintain an organized work space at all times

Clean and tidy public office spaces

Frequently check office supply stock; reorder supplies when needed

Track orders and maintain vendor relationships

Attend company meetings and take notes, keep minutes, etc.

Train and assign tasks to new office clerks or interns

Report any updates or pertinent issues that need addressing to the office manager

Uphold and carry out company office policies and procedures

Manages documentation, including contracts, and sickness documentation

Sets up personnel files and confirms that data remains accurate

Responds to recruitment enquiries

Schedules interviews with hiring managers and coordinates the group interview process

Coordinates training requirements, including organising rooms for employee training, printing training certificates and filing them accordingly, reviewing training policies, and updating training systems

Organises relevant office events

Communicates with staff for the purpose of ordering office supplies and planning of meeting rooms

Oversees property management services, including maintenance of building and ordering proper janitorial supplies

Responsible for incoming and outgoing mail

Manages correspondence with service vendors

Orders and maintains office supplies

Organises staff meetings and executive schedules

Coordinates corporate events

Caters to customer complaints in a timely and efficient manner

Processes paperwork for customers and employees

Keeps office clean and organised to promote an efficient working environment

May participate in billing and accounting duties, including resolving billing questions and managing invoices

Job Specification

Prior Experience as an Office Manager Preferred.

Academic Background.

Ability to Implement Procedures in a Fast-Paced and Evolving Environment.

Excellent Customer Service Skills.

Exceptional Communication Skills.

Computer Literacy, Including Proficiency in Microsoft Office Programs.

Attention to Detail.

Highly Motivated, Excellent Time Management Skills, Strong Decision Making Skills, Ability to Work Under Pressure.

Critical and Creative Thinking Skills, Highly Motivated, Ability to Work Well Without Supervision.

Believers (Life Skills Trust)

Non-Profit Organization Management - Rawalpindi, Pakistan
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