Office Executive
ASK Development Pvt (Ltd), Pakistan
Job Description
Collaborate with management to complete necessary projects and work independently on prior delegated tasks
Ensure an organized, tidy workspace along with office support for CEO and higher management in daily engagements and outside office tasks
Complete basic bookkeeping and record keeping duties for CEO office
Report any problems with office, equipment and staff; help resolve the issues if possible
Answer phones, direct calls, take and deliver messages as needed; manage outgoing & incoming mail, and deliver to appropriate persons/organizations on behalf of CEO office
Help to immediately resolve and mediate customer complaints assisting higher management
Arrange and schedule meetings, appointments, and events for management, including coordinating calendars and securing meeting spaces; plan travel arrangements for out of town conferences; keep calendars and remind all parties of upcoming events
Take meeting notes and transcribe into email, document, or spreadsheet forms
Support and manage professional data basis and record for CEO’s organizational and outreach programs
Any task assigned by CEO and Senior Management or this list may change with additional tasks as per the requirement of ASK.
Job Specification
Tasks:
Collaborate with management to complete necessary projects and work independently on prior delegated tasks
Ensure an organized, tidy workspace along with office support for CEO and higher management in daily engagements and outside office tasks
Complete basic bookkeeping and record keeping duties for CEO office
Report any problems with office, equipment and staff; help resolve the issues if possible
Answer phones, direct calls, take and deliver messages as needed; manage outgoing & incoming mail, and deliver to appropriate persons/organizations on behalf of CEO office
Help to immediately resolve and mediate customer complaints assisting higher management
Arrange and schedule meetings, appointments, and events for management, including coordinating calendars and securing meeting spaces; plan travel arrangements for out of town conferences; keep calendars and remind all parties of upcoming events
Take meeting notes and transcribe into email, document, or spreadsheet forms
Support and manage professional data basis and record for CEO’s organizational and outreach programs
Any task assigned by CEO and Senior Management or this list may change with additional tasks as per the requirement of ASK.
Job Requirements and Qualification
Graduation in social sciences
Computer literate; proficient using Microsoft Office
Confident using office machinery (printers, photocopiers, etc.)
Fast and proficient typist
Strong verbal and written communication skills; excellent customer service skills
A positive attitude, strong work ethic, and customer service focus are a must.
Experience
Previous office experience and understanding of office procedures and processes not less than 2 years. However, more experience and senior age group will be preferred.