Job Description
Answer inquiries, telephone, e-mail, fax, voice mail, correspondence, and visits to the Respective Director/Supervisor Office.
- Participate at screening telephone calls, inquiries, and requests and handling them when appropriate; take dictation and minutes when appropriate.
- Maintain appropriate office systems, paper and IT files, message books, office records, financial records, stationery supplies, etc. to deal efficiently with paper flow.
- Assist the General Manager at organizing and maintaining diaries, checking, confirming and organizing meetings and appointments and making all necessary and associated arrangements. Ensure Director is well prepared for the meetings.
- Make or take part in making necessary preparations for meetings, room bookings, providing associated documentation, background material, and draft agenda. Attend meetings and take minutes/notes and produce minutes for agreement, circulate and take all follow-up action, as required.
- Coordinate and organise the respective GM travel arrangements, hotel reservations, travel tickets, itineraries, etc.
-Maintain the filing system and ensure it is updated.
- Produce documents, briefing papers, reports and presentations, and store important computer-based information.
- Carry out background research and present findings into subjects the respective Director/supervisor is dealing with
Job Specification
Good Communication Skills