Receptionist
Habib University Foundation, Pakistan

- Receive and route telephone calls at the Reception; take messages when recipients are unavailable and pass on the messages timely - Maintain the daily attendance register and leave applications; tally the attendance sheet and leave record at the end of the month and pass on to HR department or the Operations Manager - Maintain log of incoming and outgoing mail, including reference numbers for letters - Maintain stationery stock and inventory; issue items to employees as and when needed and record the changes; submit requests for new stock as and when needed - Assist employees in placing lunch orders with the kitchen staff; maintain lunch pool; collect and disburse amounts for the same as and when needed - Manage reservations for usage of meeting room and multimedia; inform concerned employees of a clash in usage appropriately and well in time; assist staff in arranging or placing orders for refreshments/snacks/lunch for meetings if needed - Assist administration officer in managing the transport pool for the office - Assist administration officer in making travel arrangements for staff - Undertake additional administrative responsibilities as and when required

- Minimum graduate - 1-2 years of relevant experience preferred - Good interpersonal skills - Good communication skills over the phone as well as adept at written communication - Fluent in English and Urdu both - Should be able to take initiative when needed - Should be a willing worker, ready to learn and take on responsibility