executive Secretary

executive Secretary
Pakistan Institute Of Cost & Contracts, Pakistan

Experience
1 Year
Salary
21,000 - 30,000 PKR
Job Type
Job Shift
Job Category
Traveling
No
Career Level
Telecommute
No
Qualification
BA, BBA, MA, MBA
Total Vacancies
1 Job
Posted on
Jul 20, 2009
Last Date
Jul 27, 2009
Location(s)

Job Description

- Performs a variety of administrative or executive support tasks for the Executive Director Office.

- Coordinates office management activities for the Executive Director.

- Researches, compiles, assimilates and prepares confidential and sensitive documents, and briefs the Executive Director regarding content.

- Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the Executive Director and staff.

- Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the Executive Director accordingly. Makes referrals to appropriate staff or provides requested information.

- Informs others of the Executive Director's position on issues. Composes letters and memoranda in response to inquiries.

- Acts as liaison between the Executive Director, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.

- Produces a variety of documents, charts, and graphs in final form.

- Updates Executive Director on status of issues before scheduled meetings.

- Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.

- Plans and coordinates arrangements for professional conferences.

- Reviews, proofreads, and edits documents prepared for the Executive Director's signature.

- Takes and transcribes dictation on technical and confidential matters from the Executive Director.

- Coordinates and facilitates the Executive Director's calendar to arrange appointments, meetings, and conferences.

- Recommends actions to be taken on office expenditures such as equipment and supply needs.

Job Specification

1.Minimum graduation degree (BA, BBA etc) with at least 1-4 years of work experience in the areas of Office Management and Administration.

2. High proficiency in English Language is a must.

3. Must be computer literate particularly in MS Office tools.

4. Experience in administrative support in an environment where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work

5. Self motivated and proactive with strong analytical and design skills

6. A keen planner and leader with strong communication and interpersonal skills; demonstrated ability to work well with people from many different disciplines with varying degrees of technical experience.

7.Ability to work effectively in a fast-paced, stressful environment. Must be flexible, willing to perform other duties and work irregular hours.

Job Rewards and Benefits

Pakistan Institute Of Cost & Contracts

Information Technology and Services - Lahore, Pakistan
© Copyright 2004-2024 Mustakbil.com All Right Reserved.