Job Description
Overview:
- Primary responsibility of Executive Assistant is to provide support and assist the Director Security and External Affairs in frequent coordination within PRIDE/IRC, government officials, partners and other stake holders. In addition this job includes responsibility of regular media scan and analysis.
- Be Office Manager of Security and External Affairs Cell and undertake all routine functions of an office.
- Draft correspondence for issues relating to her/his sphere of duties on behalf of the DS&EA
- Arrange appointments for DS&EA and set up schedules for official visiting delegations/ visits.
- Work on assignments/projects delegated by the DS&EA as needed and not listed in this job description including preparing of meeting minutes.
- Coordinate arrangements during trainings for logistics, accommodation, meetings, workshops and visiting consultants.
- Arrange reception and protocols for expatriates as and when required.
- Support the DS&EA with District, Provincial and State Government on all matters of external affairs.
- Participate in professional training and development activities, as needed or requested
- Foster a positive, productive and professional work environment and professional relationships amongst staff; facilitate productive working relationships between the central office and the field office
- Remain flexible and respond to any tasks and assignment as deemed necessary by the S&EA Cell.
- Travel to site areas for supporting DS&EA.
Job Specification
Required Qualifications and Experience:
- University degree with at least 3-5 years of relevant experience( media and office management).
- Strong administrative, communication, organizational and planning skills
- Excellent computer skills in word processing and other MS Office software
- Good interpersonal skills
- Ability to take initiative