Job Description
A. Verifies and approves material and service invoices from local suppliers; verifies and forwards invoices having a value of more than $25,000 to the appropriate level of authority.
B. Maintains records of payments on individual purchase orders, as necessary, to avoid exceeding total monetary limitations. Also maintains records of committed quantities at specified prices for checking local suppliers' invoices for LDOR material.
C. Checks quantity invoices against receiving documents. Uses judgement in disposing of shortages or overages in materials, the nature of which does not permit exact quantity to be delivered, such as pipe, lumber, foodstuffs, etc.
D. Assures change in currency of payment from that specified in the purchase terms is in accordance with the latest guidelines which change from time to time.
E. Assures material has been inspected prior to processing invoices. Cables AOC and ASC Inspection Department for verification of inspection charges when the rates are not available in our Inspection Rate files.
F. Verifies legitimacy of other invoices, such as ocean freight, inland freight, inspection charges, non-material charges, currency surcharges, etc., based on rates available, or by obtaining the proper verification from others.
G. Performs careful calculations in reviewing invoices issued against terms of Purchase Orders and Purchase Agreements (which have become progressively, more complex) to avoid making overpayments to vendors.
H. Returns incorrect or irregular invoices to buyer who in turn contacts local suppliers for necessary corrections or verifications if they do not agree with Purchase Order/Purchase Agreement terms.
I. Initiates Payment Statistics (EDP input) forms which are the basis of an Annual Report of Payments to Local Suppliers which is furnished to SAG as information on which SAG determines local suppliers' tax liabilities.
J. Maintains files on other than Purchase Orders or Purchase Agreements, such as manufacturers' price lists and catalogs, which form the basis of payments in certain cases.
K. Prepares claims requests and subsequent reminders upon Traffic Department instructions.
L. Checks LDOR transactions for quantities and price extensions received.
M. Checks demurrage charges on locally delivered material bills of lading.
N. Checks ships' schedule and air manifest for cargo arriving fromUS and Europe.
O. Initiates correspondence by letter with outside sources (e.g., Kuwait, Bahrain and Dubai) when there are noted discrepancies in invoices rendered.
P. Checks and submits the custom clearance requests to the Custom Document Clerks.
Job Specification
A. High School or above.
B. 5 years with the Company in invoice verification or related document work.
C. Excellent command of oral and written English. Colloquial Arabic desirable.
D. Knowledge of materials system. Good knowledge of accounting and book-keeping practices. Knowledge of currency exchange rates in various foreign countries. Must display professional behavior and neat appearance because of contact with outsiders.