Office Co-ordinator, Office Assistant
Ssk Inc., Pakistan

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs. The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. Responsibilities Office Management Maintaining administration, filing auditing & legal documents; Keep filing/document management system for electronic and paper documents organized. Monitor and purchasing office supplies and equipment. Distribute/file all incoming mail. Perform errands that assist daily functions: Bank, etc. General reception duties. Return calls as appropriate, usually per request. Effectively communicate and coordinate (written/verbal) messages /information / instructions to concerned persons facilitating departmental requirements. Organize meetings and follow-ups through tele-communications etc. Secretarial work (General communication, telephone, mail, hotel and flight reservations, etc) Updating of the directory, fax input information. General office order and to keep it clean and service to the guests; Employee reports: Time sheet, annual leave, insurance; Process incoming checks; create daily ledger of deposits.

Qualifications and Skills Previous experience in an office setting required Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude Technologically literate with strong computer skills including familiarity with Microsoft Office and other commonly used software. Access Database skills would be a plus. Good internet skills, including use of e-mail programs and group messaging Good organizational skills and record keeping (attention to detail is critical) Cheerful presence and people skills Good oral and written communication skills Self starter who can work independently Skill in establishing priorities and managing workload