-Recruitment: The HR Coordinator is responsible for all recruitment at and for the Foundation and its affiliated projects. The recruitment cycle consists of getting a job description from the line manager, advertising the position, receiving CVs, short-listing and forwarding the CVs to the line manager, scheduling interviews, being a part of the interview panel, ensuring interview notes are taken down properly for documentation purposes, following up with the line manager regarding their final choice, checking references for selected candidate, informing other candidates they haven’t been selected, making an offer to the candidate, handing out the appointment letter and other documents to the candidate on the first day, giving the candidate an orientation to the organization and the rules and procedures, introducing the candidate to all other employees and line managers, ensuring proper administrative support is extended to the candidate for stationery etc, ensuring candidate is incorporated in the health and life insurance data and the record is updated, ensuring candidate is issued an employee ID card and email address ASAP, and addressing any other needs or concerns the candidate or line manager might have.
-Exit procedures: Once an employee resigns/is terminated, the HR Coordinator needs to make sure the notice period is as per appointment terms. If not, then exceptional waivers need to be taken into consideration and appropriate approvals need to be taken for the waivers. Once the notice period is nearing its end, the candidate needs to be given the clearance form and instructed/assisted about the process. Once finalized, the clearance form needs to be handed over to the Finance department with the resignation to initiate the final settlement process. Concerns and questions by the employee regarding the settlement and exit need to be addressed and handled by the HR Coordinator throughout the process till the final cheque is handed over to the separated employee.
-Salary/payroll: The HR Coordinator needs to prepare the salary details at the end of each month and forward them to the Finance department. This exercise needs to be done for all projects and offices that are under the Foundation’s umbrella. Salary details include new appointments, separations, confirmations, salary or other changes, leaves without pay, etc.
-Benefits Maintenance: The HR Coordinator needs to maintain the benefits offered to employees throughout the year. The health and life insurances need to be renewed every year. New employees need to be added to the coverage plans and separated employees need to be deleted from the plans. The Finance department needs to be informed whenever a new employee is confirmed so that they can start deducting the provident fund amount for them. The earned leave record needs to be maintained accurately, so that at the time of encashment there are no arrears.
-Attendance & Leave Maintenance: The HR Coordinator will also need to maintain regular attendance for all employees, which will lead to accurate maintenance of everyone’s leave record.
-Personnel Record Maintenance: The HR Coordinator needs to be responsible for all personnel records. S/he will need to maintain a proper filing system, ensuring all documentation is complete and updated in event of Finance and HR audits.
-Miscellaneous Responsibilities: Assist line managers with administrative/HR issues outside of areas listed above as and when needed.
Minimum Bachelors in Human Resource Management. Masters’ will be preferred.
Experience: Should have at least 2 years’ experience of having worked as a Human Resource person. Experience in the development sector will be an added benefit.
-Excellent computer skills; should be comfortable with new HR software for attendance and employee records.
-Excellent communication skills; written, verbal, Urdu, English.
-Excellent interpersonal skills.
-Excellent organizational ability.
-Should be able to multi-task extremely well.
-Should have strong negotiation skills.
-Should be a very good listener.
-Should be able to handle counseling and grievance settlements.
-Should have a strict sense of confidentiality.