An assistant helps with time and daily management, of meetings, correspondence, and note-taking.
Devising and maintaining office systems, including data management and filing;
Arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
Screening phone calls, inquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
Taking dictation and minutes;
Carrying out background research and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with clients, suppliers and other staff.
Excellent organisational and time management skills.
Good written and spoken communication skills.
Accuracy and attention to detail.
A calm and professional manner.
Excellent administration and computer skills.
Flexible and adaptable approach to work