Job Description
GLOBAL OBJECTIVE OF THE POSITION
Under the responsibility of the Base logistician, he/she is responsible to ensure supplier identification, request of quotations and valid quotations, negotiation with supplier, market surveys, purchase order to suppliers, and to provide valid invoices. He/she will have to ensure that purchased items comply with the technical specifications, and that the purchase procedure is respected.
RESPONSIBILITIES AND TASKS DESCRIPTION
GLOBAL OBJECTIVE
- Responsible for managing the purchase logistics team of HI base in Sindh;
- Ensure the respect of HI and donor Logistics guidelines regarding purchase (quotations, call for tenders, local purchase orders, summary bid analysis);
- Follow and ensure procurement / supply of materials to warehouses;
- Ensure quality of procurement;
- Ensure quality of purchase files;
- Report on a regular basis to Base Logistician the status of procurements and deliveries;
- Keep PMs updated about current status of procurement and deliveries;
- Train the staff under his/her management;
- Support the implementation of security rules and report any security-related event.
PROCUREMENT
- Ensure the respect of HI rules (and donor if required) regarding procurement.
- Supervise the program supply chain
- Follow the orders/purchases until delivery in collaboration with Purchase Officer and Field Logisticians;
- Ensure both quality of purchase and respect of delivery deadlines; Control quantities ordered and received
- Regularly update Purchase or Service Requests,
- follow-up charts, and share it weekly to the programs teams;
- Ensure regular purchases follow up in close collaboration with the Log base and the Finance Department for down payments and monthly budget follow up;
- Ensure logistic and Administrative compliances of purchases files
- Ensure market surveys on regular basis
OTHERS
- Organize delivery of goods to the Sindh mission according to needs and storage capacity in collaboration with the Field Logistics and PMs.
- Ensure material are delivered and received in warehouses by Field Logistics;
TEAM MANAGEMENT
- Manage any logistics national staff dedicated to purchases
- Ensure staff are trained properly and perform duties according to IRs and standards;
- Make sure that all staff under supervision has personal targets and accurate Job Description;
- Ensure effective communication between logistics and program.
REPORTING
- To provide a regular reporting on operational logistics activities to Log base (weekly).
- To ensure his/her part of the monthly log report for the base in collaboration of Logistics manager officer and Base Logistician
Job Specification
REQUIRED PROFILE
Education
- Bachelor degree in administration or logistics (or other relevant field)
Languages
- Good level of English mandatory (oral and written)
- Proficiency in spoken and Written Sindhi / Urdu
Experience
- At least 1 year of experience in similar position
- At least 2 years of experience in a management position
- Previous experience in INGO preferred
Skills
- Strong interpersonal and intercultural attitude
- Ability to work under pressure
- Strong time management and organizational capacity
- Computer Literacy is an added advantage