Job Description
Upholding logistics
Assist workers in maintaining stock and storage.
Submit invoices & manage the sources of suppliers
Make arrangements for interviews and events
Schedule official meetings and take the minutes of the meeting
Distribute the meetings minutes to all the required staff
Evaluate and modify reports accordingly for the board
Arrange for lunch or refreshments during conferences and high end meetings
Ensure efficient and useful operations
Coordinate between various depts. & units to resolve any administrative issues
Approach their senior Administrative officer if in need of anything or noticed any discrepancy
Prepare reports, correspondence and other material
Send important faxes, mails or letters
Receive couriers, packages and mails
Maintain business related material, confidential records and important office files.
Place an order for food for the staff members and receive it.
Arrange for replacement of an office equipment, if need be
Help the executives I the preparation of companies policies and procedures
Receive and evaluate the materials
Maintain record for the materials received
Job Specification
Obligatory Skills: A receptionist is required to possess certain convincing skills to be able to perform his duties correctly. Some of the required skills are:
Proficient knowledge in computers and should be able to operate spreadsheets and word programs
Knowledge of administration and record keeping
Problem solving and analytical skills
Effective communication skills
Efficient in writing skills
Polite and friendly
Should always be cheerful
Time management skills