Executive Tenders / Documentation
Iqbal & Company, Pakistan

This position is responsible for the making of an excellent quality tender or quotation & its submissions with accuracy and care; tailored to the requirements of each individual & client under the guidance of Manager Marketing & Sales. This position holder is also responsible for the file management system of Marketing & Sales Department and to provide support to the Finance Department in data entry works.

Duties & Responsibilities

1. Go through the detailed training & learning process of products, tenders, quotations, submission, follow-ups, file management & data entry works.
2. Responsible for the tender preparation including special agreements and reviewing terms and conditions.
3. Responsible for the tender or quotation submission within the specified time period.
4. Responsible for the file management system of tender documents & Marketing & Sales Department.
5. Responsible for the timely communication & coordination with the Branches & HO personnel’s regarding tenders.
6. Check various Tender Search systems on a daily basis and identify any contracts which may be of interest to the Company, either to bid or for market intelligence purposes.
7. Responsible for updating all spreadsheets, databases and company sales records and to produce reports for both the team and for the Manager Marketing & Sales when required.
8. Assisting Finance Department in data entry work.
9. Review & follow-ups of registration process under the guidance of Manager Finance.
10. Submit weekly report to Manager Marketing & Sales.
11. Submit detail report at the end of every quarter regarding tenders & results.
12. To maintain confidentiality at all times.
13. Any other task given by the management.

Legends:

E = Essential
D = Desirable

1. Fresh graduate preferably B-Com having excellent educational credentials (E).
2. Must have sound knowledge of Computer Operations / MS Office Word & Excel (E).
3. Knowledge of Peachtree accounting software is a plus (D).
4. Good & quick learning ability (E).
5. Resident of Islamabad / Rawalpindi (D).
6. Have good interpersonal, communication, writing and reading skills in English (E).
7. Time management skills (E).
8. Ability to prioritize workload (E).