Job Description
A company secretary's role covers a wide variety of functions and these depend, in part, on the company for which they work. Typical work activities include:
Organizing, preparing agendas for and taking minutes of board meetings and annual general meetings (AGMs);
Maintaining statutory books, including registers of members, directors and secretaries;
Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders;
Contributing to meeting discussions as and when required, and advising members of the legal, governance, accounting and tax implications of proposed policies;
Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;
Liaising with external regulators and advisers, such as lawyers,Government Department Officials;
Managing matters related to insurance and property;
Job Specification
Responsible for ensuring that a company complies with standard financial and legal practice and maintains standards of corporate governance. Although they are not strictly required to provide legal advice, company secretaries must have a thorough understanding of the laws that affect their areas of work. They act as a point of communication between the board of directors and company shareholders, reporting in a timely and accurate manner on company procedures and developments.