Assistant Admin

Assistant Admin
Iqbal & Company, Pakistan

Experience
3 Years
Salary
12,000 - 15,000 PKR
Job Type
Job Shift
Job Category
Traveling
Yes
Career Level
Telecommute
No
Qualification
Intermediate
Total Vacancies
1 Job
Posted on
Nov 6, 2012
Last Date
Nov 15, 2012
Location(s)

Job Description

1. Maintain clean, tidy & hygienic environment in office premises by supervising janitorial staff. He must visit all office areas during a day and ensure toilets are clean and necessary supplies are available such as toilet rolls, soap, clean towels, etc.
2. Provide hygienic drinks and balanced meals for staff and guests, within budget (as & when required).
3. Show good manners with staff and guests.
4. Distribute letters, memos, faxes and other documents.
5. Make photocopies ensuring safe keeping of original documents and handling photocopying machine carefully.
6. Assist in making arrangements for meetings, in-house workshops (i.e. arranging tables, chairs, boards etc and re-arranging after completion of event).
7. Attend visitors as and when required.
8. Answer the telephone and transfer calls or take messages, when receptionist is on leave or occupied.
9. Assist with other office related matters as directed.
10. Take care of kitchen related items as per inventor (i.e. utensils and pots) and report any defects or shortage immediately to immediate supervisor.
11. Ensure that necessary arrangements for tea & green tea shall be ready two times a day (before 10am and 4pm) or as and when required.
12. Ensure sufficient clean drinking water is available.
13. Bring / purchase office/kitchen related items from market after approval.
14. Maintain a hygienic kitchen and dining area environment at all times.
15. Undertake any other activity that contributes to the smooth running and development of the office e.g. minor repair / maintenance, purchase of stationery, office equipments etc.
16. This position holder is also responsible for outdoor bank related works e.g. submission & encashment of cheques, depositing of utility bills payment etc.
17. He is also responsible for documents filing & storage.

18. Schedules appointments, maintains conference room availability, and reserves and assigns motor vehicles and other equipment to staff (as and when required).

19. Handles and processes mail (as and when required).

20. Performs typing duties incidental to the work.

21. Upon request, summons emergency services such as police, fire, and ambulance for assistance.

22. Operates standard office equipment.

Job Specification

Legends:

E = Essential
D = Desirable

1. Must be a Intermediate (E)
2. Having 2-3 years of relevant experience (E)
3. Hands on experience in computer specifically in MS Office (E)
4. Must have good communication skills (D)
5. Knowledge of general administrative operations (E)
6. Knowledge of filing & general file keeping (D)
7. Knowledge of basic mathematics (E)

Job Rewards and Benefits

Iqbal & Company

Information Technology and Services - Islamabad, Pakistan
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