Executive Secretary
Amir Ismail & Associates, Pakistan

Toronto-based Authorized Canadian Immigration Adviser Mr. Amir Ismail requires the services of a an executive secretary to work closely with him to provide administrative support on a one-to-one basis and help him make the best use of his time by dealing with secretarial and administrative tasks.

As you would be relied heavily upon, trusting that work will be handled efficiently in his absence, discretion and confidentiality are therefore essential attributes expected of you.

As Mr. Ismail's personal assistants you will often act as his first point of contact with immigration clients. Your typical work activities would include:

devising and maintaining office systems, including data management and filing;
arranging travel and accommodation and, occasionally, travelling with the Mr. Ismail within Pakistan or overseas to take notes or dictation at meetings or to provide general assistance during presentations;
screening telephone calls, enquiries and requests, and handling them when appropriate;
meeting and greeting visitors at all levels of seniority;
organising and maintaining diaries and making appointments;
dealing with incoming email, faxes and post, often corresponding on behalf of Mr. Ismail;
taking dictation and minutes;
carrying out background research and presenting findings;
producing documents, briefing papers, reports and presentations;
organising and attending meetings and ensuring Mr. Ismail is well-prepared for meetings;
liaising with clients, suppliers and other staff.
carrying out specific projects and research;
responsibility for accounts and budgets;
taking on some of Mr. Amir's responsibilities and working more closely with management;
being involved in decision-making processes.


There will be a probation period of 3 months to test your skills. The remuneration during these 3 months will be PKR20,000 per month. After the completion of the probation period successfully, the salary will be raised to PKR30,000

Sincerely,

THE AIA TEAM

Amir Ismail
& Associates (AIA)
Amir Ismail & Associates (AIA)
Regulated, Certified Canadian Immigration Advisers
Member Immigration Consultants of Canada Regulatory

Well groomed
Confident
Open minded
Mature
Honest
Work closely with the Manager to provide administrative support on a one-to-one basis and help him make the best use of his time by dealing with secretarial and administrative tasks.