Job Description
Serves as the administrative and functional point person for the Chairman’s corporate,
community, and personal matters to ensure smooth functioning of activities and processes in
multiple lines of business. Requires full time availability with flexible hours. Requires a desire to
learn and expand responsibilities.
Job Specification
To perform this job successfully, an individual must be able to perform each of the essential
duties satisfactorily. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Manage multiple projects as assigned by the Chairman related to diverse lines of business,
community, and personal interests with inter-related activities and relationships.
Coordinates calendar, travel, meeting, and schedule arrangements for the Chairman, staff,
business partners, and customers. Includes initiating contact and securing appointments,
equipment, and facilities as appropriate.
Works closely with other team members to assure the Chairman’s preparation for meetings,
presentations or other engagements. Administrative and functional activities include but are
not limited to:
Taking phone calls;
maintaining personal and business files;
corporate record keeping for multiple entities;
supporting marketing and strategic planning activities;
note taking & creating documentation
filing, storage & retrieval of business and personal activities.
Handles financial and accounting matters for the chairman with confidentiality.
Prepares and sends business and private correspondence.
Coordinates operations of Chairman’s office including:
reception
document preparation & control
internal communications
general office maintenance to improve costs and effectiveness.
Carries out responsibilities with professionalism, respect for others, in accordance with the
organization’s policies and applicable laws
Any other duties as assigned
Talents:
Trustworthy with Impeccable Moral Standards
Discrete, reserved and able to handle business, personal, and family information with the
highest level of confidence.
Conceptualization & Business Acumen
Professionalism in Appearance & Attitude
Highly organized
Able to adapt quickly, handle multiple tasks, and prioritize
Self Directed with Sound Judgment
Confident
Exceptional interpersonal skills with internal and external staff
Demanding work environment.