Provide Executive Assistant support the Managing Director
Administrative Support:
Organize, prioritize, and proactively deal with, administrative tasks
Literacy:
Draft correspondence and communications without errors in spelling or grammar, taking several sources of information and synthesize into one new document, retaining key points. Take Minutes and précis discussions and documents.
Planning and organization:
Juggle priorities appropriately using strong personal organizational. Organize own work assignments to ensure completion of activities
Confidentiality:
Maintain absolute confidentiality
Attention to detail:
Effectively proof-read and check work of self and others to ensure accuracy
Drafting:
Compose letters, reports, communications, etc.
Summarizing/simplifying data:
Written reports, documents or other data and/or create executive summaries of information identifying key issues for attention or action
Time/Organization Management:
Provide on-going project management support by proactively tracking, chasing, and progressing current issues.
Meeting management:
Organize internal or external meetings personally planning all non-business aspects of events including agenda, AV equipment, food, transportation if required, etc. Take notes at meetings as needed and create formal minutes where required. Follow up on issues as needed.
Bachelors degree required
Experience and knowledge using Microsoft Office programs Polished and professional
Detail oriented
Superior organization and prioritization abilities
Positive/enthusiastic attitude; Eager to take the initiative
High energy and ability to work in a fast-paced environment
Efficient time management skills
Ability to multitask and operate in a highly fast-paced environment
Experienced proofreader
Proactive, energetic and professional
Ability to be flexible in work hours