 Diary management of the Vice Rector
 Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
 Correspondence & coordination within and outside the University
 Taking Minutes of Meetings
Administrative & Secretarial
 Preparation of travel documents for the Regional Director and other staff.
 Diary management of the Field Director
 Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
 Correspondence & coordination with stakeholders
Finance & Procurement
 Maintenance of Petty Cash as per Organization’s policy
 Preparation of Staff Payroll Sheets (Time & Attendance)
 Preparation of Travel & Supplies Budget
 Procurement of Office Equipments & Supplies.
Human Recourse
 Scrutiny of applications
 Short-listing of candidates
 Organization of test & interviews
 Follow-up with main HR Section for recruitment
 Maintenance of Staff Leave Record
Administrative:
 Maintains calendar schedule and coordinate appointments of CEO
 Reviews incoming correspondence initiates replies as appropriate routes matters requiring action by staff or other organizations and follows up to ensure actions are completed.
 Maintains and/or creates f
Technical Assistance Management Agency - Funded by DFID & USAID
Islamabad, Pakistan
Drafting letters, typing and screening of computer work
Preparation of Minutes of the meetings
Maintenance of Engagement/ Meeting schedule of consultants team
Arrangements of Air Tickets, Hotel Accommodation for consultants team
Preparation of presentations
Maintaining routine office correspond
Nutrition Wing, Ministry of Health, Government of Pakistan
Islamabad, Pakistan
Take notes in Shorthand and transcribed
Drafted letters
Prepared Minutes of Meetings
Prepared presentations of the Nutrition Project
Handled routine correspondence & telephone calls
Maintained Engagement/ Meeting schedule of DDG
Arranged workshops, seminars & meetings
Arranged Air Tickets, Hotel Accommodation for DDG
Assisted in Overall office management
Maintained Stock and handling store
Punjab Resource Management Program, P&D Department, Government of the Punja
Lahore, Pakistan
DATA ENTRY OPERATOR
Drafted letters
Takes notes in Shorthand and transcribed
Screened out/ typed Program letters, reports & agreements
Prepared Program presentations
Arranged workshops/seminars & meetings
Keep up-to-date Program files
ACCOUNTS ASSISTANT
Preparation of staff salaries
Maintenance of Receipt & Payment vouchers
Preparation of General & Ledger Accounts
Preparation of Cheques & Payment Advices
Correspondence with Bank
Bank Reconciliation
Maintenance of Petty Cash Re
Drafted letters
Take notes in shorthand and transcribed
Prepared Minutes of Meetings
Screened/typed drafts, letters, contracts in English as well as in Urdu
Maintained meetings with Concerned Departments and Ministries
Prepared and presenting Project presentations
Arranged air tickets & hotel accommodation for the Project Director
Handled incoming and outgoing telephone calls
Handled routine correspondence o