Prepare and maintain statistical reports, data analyses, and financial summaries by using financial planning programs.
Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
Responsible to provide a daily report to Departmental head and Manager.
Coordinate with different banks regarding the collection report.
Receive telephone calls and visitors. Give answers to routine questions or take messages. Refer other matters to appropriate personnel.
Create and maintain filing systems, records including files of a confidential nature. Keep reference files and policy manuals up-to-date by adding and deleting obsolete information.
Manage, sort, log, and distribute incoming and outgoing mail as required.
Creating invoices and receiving payments in QuickBooks software.
Reconciles and balances control totals for documents with totals of computer generated reports.
Process vendor and supplier invoices, in a timely manner, verifying accuracy, approvals.
Prepare monetary reconciliations, identifying differences, and resolving problems in a timely and accurate manner.
·Process and update records, including data entry, scanning and filing of documents to maintain client records and archive systems in accordance with departmental procedure, policy and statutory requirements. ·
Correspond with vendors/Suppliers and respond to inquiries.
Maintain Electronic Mail System (EMS) for dissemination of information to section personnel.
Provides information on specifications and system compatibility of hardware and software under consideration for purchase.
Distributes hardware/software information to users.
Performs installation of different software’s.
Checking stationary levels and ordering new supplies.
Prepare source data for entry by opening and sorting mail. ·
Creating batch processing and import and export data, as required. ·
Perform variety of administrative duties as assigned by the supervisor.
Prepare source data for entry by opening and sorting mail. ·
Create and maintain data entry format in order to enter and verify all customer’s record. ·
Maintain Electronic Mail System (EMS) for dissemination of information to section personnel. ·
Ensure documentation is in accordance with company policies and procedures. ·
Screen incoming telephone calls in order to provide assistance or refer calls to appropriate staff member.
Daily backup QuickBooks Company files on NUST server.
Provide IT Support within office (i.e. Installation of windows, Printer installation & sharing, Remote settings, Software Installation, IP settings & Windows troubleshooting)
Transfer & receive files using NUST EMTS software.
Any other clerical duties as assigned by the supervisor.