To work for the organization with the best of my abilities and converge all my efforts towards the achievement and fulfillment of the organization goals and objectives.
Supervise accounting procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.; Verify and compile monthly accounts; communicate accounts on a monthly basis to the home office in compliance with DAI and USAID rules, regulations and procedures; Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with DAI procedures; Oversee the management of bank accounts: follow transfers, check balances, supervise the management of safes and cash: available amount, balance checks, security instructions; Assess weekly cash-flow needs for project operations and payroll and communicate cash requests to the home office; Manage money transfers to field offices, following applicable procedures and methods (bank transfer, cheque, cash etc.); Set up and formalize procedures for the commitment of expenditures, conforming to DAI procurement guidelines; Define methods and timescales for payment according to local practices; Ensure that procedures are adhered to in terms of contracts and payments; Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts); Analyze gaps between planned budgets and actual expenses; Review monthly costs of each project office (vehicles, fuel, communications, other operational expenses, etc.), in coordination with Administration or IT departments; Draft financial reports (mid-term and final) respecting contractual deadlines; Supervise the team and undertake appraisals of directly supervised colleagues; Ensure training and capacity building for finance team members in order to increase their level of technical ability and skills; Ensure that proper record keeping and expense procedures are implemented for operational and project expenses in accordance with DAI and USAID rules and regulations; Work with technical teams to monitor and inform technical staff of budget pipeline for subprojects; Contribute to the development and implementation of financial policies and procedures, including manuals and forms; Work directly with the Senior Finance and Operations Manager on special projects, including performing periodic audits and spot checks to monitor compliance; Responsible for the finance department daily tasks such as: reviewing reports generated by FAS; review and verification of bank reconciliations; processing of payroll; reviewing and verifying the advance aging report; tax reports and payments; point of contact with the procurement department; quarterly M&E reporting requirement; monthly financial schedules; Work closely with the Grants Department to ensure financial and contractual obligations are properly and accurately documented; Perform other related duties as required.
Ensure that proper record keeping and expense procedures are implemented for operational and project expenses in accordance with DAI and USAID rules and regulations; Contribute to the formation and implementation of financial policies and procedures, including manuals and forms; Ensure spending is within budgetary limits and maintain communication with cluster support offices; Monitor the cash flow between the Kabul Office and specific Provincial Offices Prepare weekly, monthly cash forecasts Supervise data entry and reporting in FAS Field Accounting System Dynacom Accounting Enterprise. Work with engineers to monitor and inform technical staff of budget pipeline for subprojects; Ensure that all reporting requirements are met while implementing proper reporting procedures and maintaining quality. Supervise the Senior Finance Officer, Finance Officers, Regional Finance Specialists and Cluster Finance Specialists in Kabul Support Office functions; Responsible for the reviewing the reports generated by FAS. Responsible for review and verification of the bank reconciliations. In- charges of the processing of payroll of staff. In- charge for reviewing and verifying the advance aging report. Responsible for tax reports and payments. Point of contact with the procurement department. Responsible for the performance reviews of the finance department staff. Responsible for quarterly M & E reporting requirement. Responsible for on line wire requests. Responsible for Monthly financial schedules. Perform any other task assigned by the Chief of Party.
Provide assistance in the supervision and control of ordinary and Developmental budget in coordination with Deputy Minister Finance and Admin. Assisted The Asia Foundation in Financial Management Assessments. Conducted Baseline Survey in 20 Provincial Offices to identify the staff capacity in Accounting and Finance. Conducted Assessment to identify the constrains and provide feedback to the Financial Management System of MAIL. Collected, Refined, and Analyzed Financial Assessment. Based on the analysis, drafted and submitted Assessment Report to the Deputy Minister and Minister of Agriculture, to upgrade Accounting System within MAIL. Implemented Designed Chart of Accounts using Accounting Software for all MAIL projects, with a focus on training personnel from Finance Department. Draft financial management templates for Finance Department. Full compliance of financial activities, financial recording, reporting, system, accounting software and audit follow up with MAIL MoF rules, regulations, policies and strategies. Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects. Review financial correspondence related to project activities daily and brief Deputy Minister and DG, and provide recommendations. Review financial contracts and agreements related to project activities and brief DG and, provide recommendations. Establish, monitor and regularly update the procurement plans in coordination with the work plan and the financing plan. Assist Procurement Director to evaluate proposals, finalize the contract documents and assist in signing of contracts. Monitor and coordinate the progress of all contracts. Coordinate and work with other teams to achieve progress in procurement and implementation. Meet as required the project directors of donor funded projects in MAIL. Assisted USAID in Financial Assessment of MAIL Accounting Department Staff in 34 provinces. Facilitated Group Discussions to identify constraints, and adopting advanced Financial Management system. Assisted in preparation of proposals for capacity building of MAIL staff. Prepare briefings on status of each project from financial management point of view. Facilitate coordination with the team leaders and other relevant staff of the facilitating partners. Analyze Grant Agreements and Documents of Donor Funded Projects. Provide procedural, policy guidance and interpretation for program staff of Grants Management. Conducted value chain study for installation of Liquid Nitrogen plant in MAIL. Facilitated Value Chain and Market Studies to find the availability and quality of Liquid Nitrogen, along with a focus on projected Profit and Loss for the plant to find out the revenue. Prepare reports and briefings on financial management matters as required to Deputy Minister. Act as the eyes and ears of Deputy Minister Finance and Admin on financial management matters. Perform any other tasks as assigned by Deputy Minister Finance and Admin.
Logistic support to project. Administrative support. Financial record keeping. Exercising financial and budgetary control over project funds according to the approved proposals and policies. Ensuring efficient utilization of financial resources. Advising MD on all financial matters. Prepared all types of financial reports for onward submission to donor agencies or other organizations. Making adequate arrangements for internal and external audit periodically. Established close contacts with donor organizations for provision of funds. Maintained an up-to-date record of all financial transaction, project wise as well as domestic. Confirming or otherwise availability of funds in procurement process. Strictly exercised budgetary controls on project expenditure. Perform any other tasks as assigned by MD.
Keep all books of accounts, records and supporting documents as per standard audit requirements. Sort documents; code, log, review for accuracy; match supporting invoices to procurement documents; and verify invoices for payment for completeness and compliance with financial policies and contractual requirements. Prepare budget comparison of different Programmes/Project report on monthly basis for the management review with comments and suggestions on variances in the budget. Manage the daily cash balances and ensure that a company has enough cash flow to operate effectively. Manage the salary payments of all employees and ensure that all leave entitlements; absence, tardiness, and other circumstances affecting the salary of staff are properly accounted. Control and maintain Bank transaction and Bank Reconciliation on monthly basis. Negotiate and prepare the contract and agreements as needed. Responsible to effectively facilitate communications amongst GM and all concerned parties, internal and external. Prepare presentation materials for GM in most impactful and efficient manner. Ensure accurate and up-to-date inventory reports. Ensure the proper management of the vehicle fleet and other assets, and their efficient repair and maintenance.