I have the experience to work in the Human Resource & Administration Department.
1. Aug 2019 - Present, Working as Manager HR at Roots International Schools, Islamabad, Pakistan.
2. July 2018 – May, 2019, Worked as Manager (HR & Administration) at M.I.A Holding, Bahrain.
3. March 2018 – June, 2018, Worked as Officer (HR & Administration) at Fly Dubai, Islamabad, PK. (Project of Royal Airport Services)
4. Sep 2016 – June, 2017, Worked as Manager (HR & Administration/Procurement) at Secure Logistics Group (SLG), Islamabad, PK.
5. Feb 2013 – May 2016, Worked as Administrator (HR / Administration/ Contracts) & HR/Admin Asst at Ghantoot Group & Al Ashram Contracting, UAE.
6. April 2011 – April 2012, Worked as HR/Admin Coordinator at Ministry of Petroleum & Natural Resources – Inter State Gas Systems, Islamabad, PK.
Overall HR/Admin management of Head Office and regional Offices in Bahrain. KSA & Pakistan
Human Resources
Training & Organizational Development:
Develop and execute employees soft & hard skills training programs
Coordinate & holding training courses (Technical / Non-Technical)
Develop plans for organizational effectiveness and development
Record Keeping & Organizational Chart - Organogram:
Responsible for the record keeping of all HR data related to all staff regarding head office and regional offices
Ensure record updating of staff files ( All employees documents per hiring policy to be kept updated)
Updating Organogram and develop organizational chart as and when required
HR/Admin Policies & On the Job Training:
Developing HR and company policies tailored to ministry of Labor
Training and orientation of employees, Job evaluations on criterion based reliability
Monitoring HR Database, Programs and Incentives Program, Conducting and carrying out need analysis
Staff Visa, Entry, Exit Procedure & Recruitment:
Ensure full Compliance with the Visa, Hiring Policy & the joining documents - Offer letter & contracts
Ensure the exit process is completed mentioning last salary and Indemnity (where applicable)
Ensure the preparation of experience certificate, warning or termination letters
Payroll Management:
Ensuring preparation of monthly payroll including existing staff salaries/deductions and new staff additions
Medical Insurance:
Supervise and ensure the process of all medical insurance claim (Health and Group Life)
Administration:
Premises and accommodation:
Manage all aspects of lease agreements with landlords covering all rented premises and staff accommodation
Strict implementation of office SOP’s and Implement safety & health measures within office premises
Staff & Pool Vehicles:
Management & maintenance of all pool vehicles, their fuel management including measure to prevent theft
Maintaining vehicle log books and insurance as applicable
Office Supplies:
Managing timely supplies and provision of stationery to all regional offices staff as per plan.
Managing timely supplies of kitchen item and manage cleaning supplies for regular cleanliness at office premises.
Utilities:
Timely payments of all official cellular service partners, internet & landlines, office maintenance and fueling
Human Resources
Training & Organizational Development:
Develop and execute employees soft & hard skills training programs
Coordinate & holding training courses( technical / Non-Technical
HR/Admin Policies & Training:
Developing HR and company policies tailored to ministry of Labor
Training and orientation of employees, Job evaluations on criterion based reliability
Monitoring HR Database, Programs and Incentives Program, Conducting and carrying out need analysis
Staff Entry, Exit Procedure & Recruitment:
Ensure full Compliance with the Hiring Policy & the joining documents - Offer letter & contracts
Ensure the exit process is completed mentioning last salary and gratuity (where applicable)
Ensure the preparation of experience certificate, warning or termination letters
Payroll Management:
Ensuring preparation of monthly payroll including existing staff salaries/deductions and new staff additions
Medical Insurance:
Supervise and ensure the process of all medical insurance claim (Health and Group Life)
Administration:
Premises:
Manage all aspects of lease agreements with landlords covering all rented premises
Strict implementation of office SOP’s and Implement safety & health measures within office premises
Office & Telecom Equipment:
Ensure smooth functioning and regular maintenance: PABX & all telecom equipment's (IT)
Staff & Pool Vehicles:
Management & maintenance of all pool vehicles, their fuel management including measure to prevent theft
Maintaining vehicle log books as applicable
Office Supplies:
Managing timely supplies and provision of stationery to all regional offices staff as per plan
Managing timely supplies of kitchen item and manage cleaning supplies for regular cleanliness at office premises
Utilities:
Timely payments of all official cellular service partners, internet & landlines, office maintenance and fueling
Ensure full Compliance with the Hiring Policy & the joining documents - Offer letter & contracts
Ensure the exit process is completed mentioning last salary and gratuity (where applicable)
Ensure the preparation of experience certificate, warning or termination letters
Responsible for the record keeping of all HR data related to all staff regarding head office and regional offices
Ensure record updating of staff files ( All employees documents per hiring policy to be kept updated)
Updating Organogram and develop organizational chart as and when required
Payroll Management:
Ensuring preparation of monthly payroll including existing staff salaries/deductions and new staff additions
Develop and execute employees soft & hard skills training programs
Coordinate & holding training courses( technical knowledge, safety & precautions)
Responsible for the maintenance and updating staff & drivers insurances & medical (Health and Group Life)
Supervise and ensure the process of all claims
Manage all aspects of lease agreements with landlords covering all rented premises
Strict implementation of office SOP’s and Implement safety & health measures within office premises
Management & maintenance of all pool vehicles, their fuel management including measure to prevent theft
Maintaining vehicle log books as applicable
Office Supplies:
Managing timely supplies and provision of stationery to all regional offices staff as per plan.
Managing timely supplies of kitchen item and manage cleaning supplies for regular cleanliness at office premises.
Ensure annual agreements with quality vendors/suppliers at most competitive rates
Ensure all vendors/suppliers agreement are valid.
Maintenance:
Ensure annual maintenance contracts with vendors/suppliers at completive rates
Maintenance of all IT-Equipment’s, telecom equipment, generator, UPS and all vehicles etc.
Traveling & Hoteling:
Manage hotel & travel arrangements for all staff for their domestic and internal travels as per travel policy and TADA
Ensure that all company assets and vehicles (other than operational) are insured at all times in closes coordination with relevant company heads/function heads.
Assist accounts department in successful leading for insurance claims.
Acquiring of all various types of licenses from concerned ministries/department:APSAA (All Pakistan Security Agency Association), PTA (Pakistan Telecommunication Authority), Etc as required.
Renewal of various license/NOCs, Assisting FSL in updating EOBI/Social Security of security guards and Renewal of company operating licensees
Assets Management:
Ensuring proper documentation & passing of information to accounts of all purchases & sales of assets
Ensuring strict adherence to procurement policy for purchases & sales of assets and annual verification of fixed assets
Record Keeping:
Prepare admin filing index, reorganizing all commercial files and revamping all admin files
Procurement
Implementation of procurement policy and manage requisitions accordingly
Signing of maintenance contracts with concerned vendors/Suppliers covering all company assets
Vendor Rationalization and managing all vendors/Suppliers
Quality of good/services with in stipulated budget
Logistic activities including all offices
Proper recording & reporting of inventory
HR/Admin Policies & Training:
Developing HR and company policies tailored to ministry of Labor
Training and orientation of employees, Job evaluations on criterion based reliability
Monitoring HR Database, Programs and Incentives Program, Conducting and carrying out need analysis
Recruitment & Visa:
Checking necessary requirements for Visas in consultation with MOL for the approval and advice on the visa process
Follow-upwithrecruitmentagencies,adverts,jobportals,personalreferenceto receive suitable CV’s,
Conducting Initial and final Interviews
Organizational Charts, Reports & Manpower Planning:
Develop the organizational charts and reports by carrying out Job Analysis and development of Job Descriptions,
Charts based on competency Model, KPI Dictionary and Responsibility Matrix for over 150 positions
Labor / Staff Salaries:
Checking & Posting of all entries in the ERP System (ERP Software–E Promis), Labor wages cost summary, Reports (Cost Center Report, Salary Sheet, O.T. Reports, WPS Reports & SIF File)
Employee Settlement & Bills Settlement:
Prepare leave & Final settlements for staff & labors (End of services)
PRO petty cash settlement, Settlements of all IOU's & money request, other miscellaneous settlements
Administration/Contracts:
Follow-up documentations, Prepare and update the document tracking log, Develop
Performance Management System, Providing orientation to new employees
Short-listing, scheduling, coordinating, and processing interviews
Managing probation cases, Furnishing employee requests regarding banking
Assisting Centre of Expertise in implementing policies, evaluation processes, learning & development needs of the employees
Evaluating compensations and benefits and process final settlement
Headcount reporting and organizational charts generation , Internal & External Audits
Revision of Company Manual & Maintenance of the Payroll system