Naveed Iqbal

Head / Manager Administration at Inter State Gas Systems (Pvt.) LTd
Experience: 12 Years
Industry: Oil & Energy
Location: Islamabad , Pakistan

Professional Summary

Highly organized and meticulous Administrative professional with experience in corporate office settings. Broad range of skills and experience gained throughout career. Key positions held include In-charge Administration, Assistant Director Admin/ ME (BS-17).

Strong organizational and time management skills, exercise initiative and discretion in determining priorities and meeting deadlines.

Work well independently or as part of a team and have demonstrated capacity for dealing with confidential and sensitive issues. Maintain a positive approach, self-motivated, give attention to detail, adapt easily to changing work environments and have a strong work ethic.

Experiences

  • Sep 2018 - Currently working
    Head / Manager Administration
    Inter State Gas Systems (Pvt.) LTd
    Islamabad, Pakistan

    § Managing administrative matters at ISGS Office

    § Planning, organizing, providing leadership and controlling all administrative functions

    § Delegate responsibility to appropriate staff, ensuring that day-to-day functions and assigned projects are carried out. Personally manage the staff that are responsible for specific tasks, assignments, programs & events

    § Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems

    § Maintain personnel records such as leave, performance reviews and ensure an appropriate reporting system for such records

    § Preparation and distribution of salaries of outsource staff

    § Liaison with Government Departments

    § Perform difficult staffing duties, including dealing with under staffing, refereeing disputes, firing employees, and administering disciplinary procedures

    § Maintain personnel records and process necessary requests

    § Housekeeping and man management

    § Supervision of Telephone Operators, Gen Technician, Office Boys& all drivers

    § Support logistics, travel and administrative arrangements for staff, consultants, and others as identified for operations and project components

    § Keeping close liaison with various government offices

    § Management of human resources

    § Manage quality and cost control

    § Maintain supplies of stationery and equipment

    § Managing security related matters at ISGS office

    § Any other task assigned by the management

  • Sep 2011 - Currently working
    Deputy Manager Administration
    Inter State Gas Systems Limited
    Islamabad, Pakistan
    Managing administrative matters at ISGS Head Office / Project Office Planning, organizing, providing leadership and controlling all administrative functions Make all necessary arrangements for meetings, seminars, workshops and visitors Manage human resources by recruiting, interviewing, and vetting potential staff Delegate responsibility to appropriate staff, ensuring that day-to-day functions and assigned projects are carried out. Personally manage the staff that are responsible for specific tasks, assignments, programs & events Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems Maintain personnel records such as leave, performance reviews and ensure an appropriate reporting system for such records Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures Prepare and process requisitions and purchase orders for supplies and equipment. Maintain personnel records and process necessary requests Housekeeping and man management Service Contract Management Support the production, timely delivery, and filing of letters, reports, project materials, or other documents Manage vendors Supervision of Telephone Operators, Gen Technician, Office Boys & all drivers Support logistics, travel and administrative arrangements for staff, consultants, and others as identified for operations and project components Manage invoices Management of office environment Facilitate communications with staff in the field and subcontractors, as needed Security Management Oversee vehicle movement and maintenance coordinating operational needs Vehicle Maintenance Insurance Claim Coordination for Fixed Assets Generator Management Liaison with Government Departments Fleet Management/Drivers Management of human resources Manage quality and cost control Preparation and distribution of salaries of outsource staff Maintain supplies of stationery and equipment Managing security related matters at both head office and Project office
  • Apr 2009 - Aug 2011
    Assistant Director Administration / HR (BS-17)
    PMU-ESR, Ministry of Education, Islamabad
    Islamabad, Pakistan
    ï Managed administrative matters at Project Monitoring Unit-ESR, Ministry of Education ï Delegated responsibility to appropriate staff, ensuring that day-to-day functions and assigned projects are carried out. Personally manage the staff that are responsible for specific tasks, assignments, programs & events ï Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems ï Maintained personnel records such as leave, performance reviews and ensured an appropriate reporting system for such records ï Performed difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures ï Prepared and processed requisitions and purchase orders for supplies and equipment. ï Analyse market and delivery systems in order to assess present and future material availability. ï Participated in the development of specifications for equipment, products or substitute materials. ï Prepared reports regarding market conditions and merchandise costs. ï Management of office environment ï Management of human resources ï Managed quality and cost control ï Managed the recruitment process under supervision of Director ï Maintained personal files of employees ï Provided all personnel related support to the staff including promotions and travel arrangements ï Managed all the office logistics, maintained relationship with vendors and ensure smooth provision of office amenities ï Supervised the procurement process of goods and services, and managed payment details of the organization ï Ensured the maintenance of log books of official vehicles ï Provided project support and ensured processes are followed ï Maintained supplies of stationery and equipment ï Maintained the condition of the office and arranged for necessary repairs
  • Jul 2007 - Mar 2009
    Assistant Manager Admin and HR
    Better Homes Pakistan
    Karachi, Pakistan
     Managed administrative and human resources matters at Karachi Office  Administered compensation, benefits and performance management systems  Identified staff vacancies, interviewed, recruited and ed applicants  Ensured the implementation of all office policies and procedures  Managed and ordered supplies within the budget guidelines of the organization  Preparation of attendance and salary  Analyzed and modified compensation and benefits policies to establish competitive programs and ensured compliance with legal requirements  Fulfilling all the HR requirements of the head office  Planned and conducted new employee orientation to foster positive attitude toward organizational objectives  Looking after all the matters pertinent to salaries at the branch  Performed difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures  Provided current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits  Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems  Supervised sales matters in the absence of sales manager  Carrying out procurement of office equipment  Assumed an important role in setting up Karachi office  Established and administered the Customer Relationship Department at Karachi office  Administered a marketing campaign that involved publication / distribution of company’s magazines that increased the rate of response excessively  Preparation of full and final settlements

Academics

  • Jul 2007
    University of Karachi
    Karachi, Pakistan
    Grade/GPA: 63
    Modules include Human Resource Training and Development, Personnel Management, Public Relations and Human Resource Management.
  • Dec 2004
    Bachelor's - Bachelors in Commerce
    University of Karachi
    Karachi, Pakistan
    Grade/GPA: 51
    Commerce Management(Financial Accounting, Economics, Auditing, Cost Accounting, Business Communication)
  • Jan 2004
    Navy Engineering College
    Karachi, Pakistan
    Grade/GPA: 85
    Proficient in the use of Microsoft Office and other computer applications.
  • Aug 2001
    High School - F.Sc(Pre-Engineering)
    Govt. Science College Malir Cantt
    Karachi, Pakistan
    Grade/GPA: 57
    Modules included emphasis on Mathematics, Physics, chemistry

Projects

  • Iran Pakistan Gas Pipeline project (Professional)
    Sep 2011 - Currently working
    As Deputy Manager Administration - Inter State Gas Systems , Islamabad, Pakistan
    Providing administrative support to the IP-Gas Pipeline Project executed between Iran and Pakistan.
  • Education Sector Reforms Program (Professional)
    Apr 2009 - Sep 2011
    As Assistant Director Admin / HR - Federal Ministry of Education, Islamabad, Pakistan
    Education sector reforms program comprised of various projects linked with meeting the international education parameters, like provision of missing facilities to schools, provision of IT labs, adult literacy etc

Skills

  • Communication skill
  • Microsoft Office

Honors & Awards

  • Got selected against the only open merit seat all across Pakistan
    Professional, Apr 2009
    PMU-ESR, Ministry of Education, Islamabad, Islamabad, Pakistan
  • Achieved Distinction in Diploma in Information Technology from Navy Engineering College Karachi.
    Professional, Oct 2004
    Navy Engineering College Karachi, Karachi, Pakistan

Languages

  • English
    (Fluent - Wide Knowledge)
  • Urdu
    (Fluent - Wide Knowledge)
  • Arabic
    (Basic - Familiar)
  • Punjabi
    (Basic - Familiar)
  • Sindhi
    (Basic - Familiar)