Executive Assistant
Riphah University, Pakistan

A. Manage inbound telephone calls to the Dean
B. Provide administrative and clerical support, including the preparation of correspondence, reports, memoranda, notices policies and procedures.
C. Maintain proper record of all files and folders of the office.
D. Use discretion and judgment in the absence of the Registrar to manage or refer urgent matters to the appropriate senior officials.
E. Prepare invitations, awards and other relevant documentation and information for special University’s events and functions.

Other duties as required

a) Understanding of the mission, objectives and policies of the university.
b) Strong time management and organizational abilities including the ability to succeed in a busy and fast paced environment.
c) Communication skills, both written and oral.
d) Ability to function effectively as an individual and as well as a member of a team.
e) Interpersonal and relationship management skills.
f) Demonstrated ability and preparedness to deal with confidential documentation and information in the strictest confidence.
g) A first rate customer service focus within an administrative and clerical context.
h) Thorough understanding of meeting procedures, agendas and minute taking.
i) Demonstrated ability to succeed in all aspects of an executive personal assistant role.
j) High level computing skills including the ability to utilize MS Word, Excel, Powerpoint and Urdu typing