Personal Secretary
Pakson International Plastic Industries (Pvt) Ltd - BOSS , Pakistan
Job Description
Job Description: Personal Secretary at Pakson International Plastic Industries (Pvt) Ltd.
About Company:
Pakson International Plastic Industries Pvt. Ltd. is a leading furniture manufacturer based in Gujranwala, Pakistan. With a vision to revolutionize the furniture industry, we specialize in the production of high-quality plastic furniture for both residential and commercial use. Established in 1991, Pakson International Plastic Industries has grown to become one of the most trusted and reliable furniture manufacturers in Pakistan. Our commitment to providing innovative, durable, and stylish furniture sets us apart from the competition.
Responsibilities:
1. Manage and maintain the executive's schedules, appointments, and travel arrangements.
2. Coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.
3. Act as a point of contact between the executive and internal/external clients, stakeholders, and other employees.
4. Handle incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and timely manner.
5. Prepare and edit correspondence, reports, and presentations.
6. Conduct research and compile data for various projects and reports, as assigned.
7. Assist in preparing financial statements and budget reports.
8. Maintain proper filing systems and confidential records.
9. Provide administrative support such as photocopying, scanning, and filing documents.
10. Perform other ad-hoc duties as assigned by the executive.
Job Specification
1. Proven experience as a personal secretary or similar role.
2. Excellent organizational and time management skills.
3. Strong communication and interpersonal skills.
4. Ability to multitask and prioritize tasks effectively.
5. Proficiency in Microsoft Office Suite.
6. Knowledge of office management systems and procedures.
7. Discretion and confidentiality.
8. Attention to detail and problem-solving skills.
9. Ability to work independently and in a team.
10. Strong written and verbal communication skills.