Assist the line manager in arranging and managing the process of calling and holding annual general or special meetings. Assist the line manager in advising on matters to be raised at the meeting for shareholder vote and policies and practices regarding Corporate Social Responsibility.
Prepare the agenda in consultation with the line manager and the other documents for all the meetings of the board of directors.
Arrange with the consultation of the line manager the annual and extraordinary general meetings. Thoroughly review and subsequently advise the line manager on corporate governance, accounting and tax implications of proposed policies.
Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders.
Corporate Compliance and Audit
Develop and oversee the systems that ensure company compliance with provisions of Ordinance and rules, in addition to its legal and statutory requirements.
Ensure that business is conducted in accordance with its objects as contained in its memorandum of association.
Liaise with external regulators and advisers, such as lawyers and auditors.
Assist the line manager in submitting audited accounts, balance sheet, and auditor’s reports to the Registrar of Companies within 10 months of the end of the organizations financial year.
Ensure all periodic statutory and/or regulatory reporting is carried out within prescribed time frame.
Maintain record of shareholders and monitor changes in share ownership of the company.
Proper archival of corporate and other records as required by the line manager.
Keep record of company’s certificate of Incorporation, Memorandum and Articles of Association.
Ensure that regulatory reporting is correct and does not lead to errors resulting in offences under various acts.
Carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers. Facilitate payment of dividends and share option schemes.
Prepare and vet agreements leases, legal forms, and other official documents.
Make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Ordinance.
Assess legal documents of the bank and ensure legal protection, file various documents/returns with the Registrar Commission/Regulator as required under the provisions of the Ordinance/Laws/Regulations etc.
Keep under review all legal and regulatory developments affecting the Company’s operations and make sure the line manager is properly informed of same.
Oversee legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges, have been complied with.
Develop and maintain Register of all applicable laws/Regulations and which function is responsible for implementation ( Legal Matrix/ Register).
Any other job/work assigned by the Company Secretary/Head Legal.
Educational Qualifications & skills · Preferably Law (LLB), ACCA, M.Com/MBA, Member of the Institute of Corporate Secretaries or having at least B.Com/BBA degree from a reputable institution. · Minimum 2-3 years of PQE. · Thorough understanding of corporate law. · Strong PC skills particularly in MS Office. · Strong analytical, interpersonal communication and time management skills. · Negotiator, self-starter, assertive, team player, highly punctual and able to resolve conflicts without compromising on job objectives. · Should have the ability to meet deadlines under pressure · Ability to adapt to changing environment. · Willing to travel across the Bank's network.