Job Description
Personal assistants (PAs) often act as the manager's first point of contact with people from both inside and outside the organisation.
Tasks are likely to include:
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organising and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organising and attending meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff.
Job Specification
Coordinating skills., Strong Interpersonal communication skills, Should have good English writing skills., With a creative flair
• A flexible approach when working in a team
• Excellent communication skills