Maintaining the purchasing policy and ensuring that all purchases adhere to it.
Choosing the suppliers that the company will deal with and maintaining the legal interaction with them.
Managing any SLA’s (Service Level Agreements) that may be in place and managing any Master Agreements between the suppliers and the company.
Liaison with other departments, particularly the accounting, manufacturing and stock departments.
Budgeting, costing and cost saving after reviewing the management information available.
Overseeing any large procurement.
Collate purchase orders and purchase requisitions in order to order materials, goods and supplies.
Send them to the suppliers.
Review inventories and order as required.
Interact with the suppliers on a day to day basis.
Review deliveries against the orders.
Track the status of any orders.
Deal with non supplied, under orders, over orders and damaged goods.
Ensure that any invoices are sent to accounts for payment.
Produce and maintain all reports.
Manage any procurement activities including RFP’s (Request For Proposals).