Administrative Assistant

1. Assist in organizing program meetings and conferences
2. Maintain and update supplies for office
3. Assist in office procurement such as floating RFQ, drafting minutes of committee meetings, receiving of goods and processing payments, compiling vendor information for procurement system
4. Maintain asset and inventory register and files
5. Keep records of Kitchen and office supplies
6. Coordinate repairs and maintenance of office equipment and other assets
7. Conduct periodic inspection of assets and inventory
8. Assist in managing office space, repairs maintenance and security of premises, office equipment and machines
9. Assist in managing office related issues such as managing office space
10. Assist in basic computer trouble shooting and working with service providers for troubleshooting
11. Timely hotel booking, visas and travel arrangements for CIMMYT travellers, visitors
12. Any other task assigned by supervisor within the scope of administrative work

Job reference number P19146

• Sufficient competency to use the standard Windows-based software for word-processing, spread sheets, presentations, and email used at CIMMYT with occasional assistance.
• Excellent interpersonal skills
• Good written and verbal communication skills
• Ability to effectively use corporate systems and other specialized applications (user)
• Basic skills in Windows Operating System and LAN
• Simple use of Complex systems.