Procurement professional with Wide range of experience in strategic management for resolving long-standing supply chain problems and creating solutions that improve operational efficiency. Visionary, Goal oriented, ability to overcome complex challenges, strong orientation in finance, administration and operations, with expertise in Procurement. Proven success in coaching, mentoring and motivating teams to achieve, enhance, and improve company goals.
• Preparing Inventory Availability Summary Report for ordering purpose
• Preparing Return Summary Report for shipping the refunded phones to vendor
• Preparing Trade up devices report to find out not shipped and awaiting receipt devices
• Preparing Return devices credit received report for removing the devices from inventory on which we have received credit from vendor
• Prepare Return Authorization forms on vendor website
• UPS shipping labels creation from UPS web to schedule on time pick up
• Pulling invoices and refund invoices from RQ4 for return phones
• Store wise emailing with bright point RA form, shipping label, invoice and refund invoice as per standard draft
• RMA (Return Merchandise Authorization) creation in RQ4 after RA confirmation from stores
• RMA follow up with stores either its shipped or not and update in tracker
• Inventory Reconciliation
• Follow up on the devices on which we not received the credit with bright point
• Ordering of clover kits to vendor for shipping trade up devices
• Schedule pick-ups for trade up devices twice in a week with packing slips and UPS labels
• Trade up devices emails to stores market wise of old and new clover devices as per given SOP
• Follow up with stores for clover signed packing slip either its shipped or not and update in tracker
• Resolving issues of retail stores / Sales team for device / Accessory addition, replacement, transfer to other location, clover, and keeping their track on RQ software.
• Phone ordering at bight point portal following approved phone order report and create its POs in ERP-RQ4
• Follow up on RQ4 overdue orders with stores if phones/ accessory status showing delivered as per given SOP
• Phone shuffling from one store to another store as per requirement and instruct stores to follow FIFO method
• Phones PO creation in RQ4 of all vendors following orders / invoices on daily basis
• Any additional task assigned by line managers.
=> Handle the processing of all orders with accuracy and timeliness
=> Inform clients of unforeseen delays or problems
=> Followup with Factory & Warehouse for timely manufacturing & delivery at site
=> Updates to Sales team
=> Facilitate Sales Team for smooth execution of order, make sure its complete delivery.
=> Keep track of ready orders in factory / Warehouse
=> Coordinate sales team by managing schedules, filing important documents and communicating relevant information
=> Store and sort financial and non-financial data in electronic form and present reports
=> Monitor the team’s progress, identify shortcomings and propose improvements
=> Ensure adherence to laws and policies
=> Work with other departments within the company to bring in additional help on creating sales presentations when needed
=> Prepare, update & maintain intimation log & its distribution
=> Align site supervisors, contractors and labor for timely execution of site.
=> Verify measurements; provide store issuance to concerned supervisors
=> Prepare and update reports related to shortfalls, update site schedules and FFR on SAPHANA.
=> KPO of Sites Department for SAPHANA.
=> Manage bills and prepare advance in coordination with accounts and audit.
=> Effectively coordinate with sales persons and clients.
=> Supervision of team of carpenters & Polish man for retail installations in South region (Sindh & Baluchistan)
=> Supervision of Site Supervisors for Corporate projects
=> Follow up of complaints, its rectification & replacements (If needed)
=> Supervision of outsource contractors for smooth and timely execution of projects (Office Furniture)
=> Facilitate sales team for their requirements on account of order preparations.
=> Showrooms display rectifications, after Sales Service / Complaints & its rectifications.
=> Follow up with clients for Feedback on FFR Verification by QA Department and resolution of their complaints till their satisfaction and report back to secretary to DS&M.
=> Frequent site visits to ensure customer satisfaction.
=> Execution of special tasks assigned by Dy. Manager Operations & Manager Operations.
=> Handling petty cash, for on-site expenses, & its clearance.
=> Tie-up with accounts for smooth payment procedure of contractor summaries, advances, and retention money, furthermore, liaison with accounts department for documentations, inventory related issues.
=> Providing support to QA department for completed / on-going site’s audit.
=> Project planning / management for installations of corporate clients’ i.e. ABL, MCB, SBL, KBL, ACB, IBA & PTCL across south region (Sindh – Baluchistan)
=> Training/grooming of site supervisors/carpenters for effective compliance of company SOPs.
=> Preparation, update, maintaining of intimation log, and its distribution to concerned supervisors.
=> Site planning on ERP (An Oracle Based module), update regularly, and circulate to designated recipients.
=> Align site supervisor to their respective projects, hire contractors where applicable, and ensure smooth execution of installations.
=> Verification of sizes received from supervisors.
=> Facilitate site supervisors to get their required inventory items through proper channel and prepare documentation for the same.
=>Facilitate site supervisors to ensure smooth installation and report any shortfall, complaint, or any other issue that might interrupt site installation.
=> Update planned site schedule on ERP module and close it by uploading final finish report on completion.
=> Preparation/management of contractor’s payment documents, issuance of advances, preparing weekly contractor summaries and follow up till payment to contractor.
=> Liaison with sales team for site related issues.
=> Prepare reports on site operations whenever & wherever needed.
• Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning. • Manage and increase the effectiveness and efficiency of Support Services (HR, IT, Production House, Kennel Club, IPR and Finance), through improvements to each function as well as coordination and communication between support and business functions. • Organization of fiscal documents. • Responsible for Corporate documentation, registrations with Regulatory Authorities. • Contribute to short and long-term organizational planning and strategy as a member of the management team • Maintains equipment by planning equipment procurement and maintenance; evaluating products, service, and warranties. • Prepares reports by collecting, analyzing, and summarizing operational data and trends. • Operations of Kennel Club of Pakistan across the country, including records of members, their pets,, documents of pets and organizing Dog Shows/Championships. • Surveillance, profile (corporate / individual) scrutiny, verifications on different levels. • Online research, news/media, corporate, litigation, reverse directorship. • Visa processing, travel itinerary, protocols & security arrangements for foreign delegations. • Maintains records by defining procedures for retention, protection, retrieval, transfer and disposal of records. • Logistic support for media house, pre-production & post production. • Schedules and ensures proper utilization of organization's facilities and personnel for production. • Coordination with Directors to determine most efficient execution of production design including staging and lighting environment
=> Evaluate requisition forms, as assigned, to ensure timely purchases meeting organizational requirements.
=> Initiate and process requests for quotations for department purchases, researching, evaluating, and making appropriate selection of commodity or service classification from the market.
=> Update vendor database files in order to establish authorized vendor status.
=> Facilitating assigned branches and its BTS/Core sites within the region, for their monthly requirements, documentation for purchase order, follow up with suppliers and timely deliveries.
=> Market survey for best possible material in a competitive rate.
=> Keep track of all systems, devices etc. being procured and coordination with HR/department for its arrangement and disbursement.
=> Pre-delivery quality control for supplied material.
=> Coordination with Procurement Manager for approval of rates & quality.
=> Complete follow up of order from branch requisition till clearance of bill.
=> Coordination between supplier and transporters for on-time deliveries.
=> Preparation of monthly, weekly, and daily update reports for supply chain.
=> Research for alternative items with economical prices & good quality.
=> Logistic support to management for domestic & Int. Movement (with / without cargo) Other tasks as assigned by Procurement Manager
=> Travelling to other regions, for auditing, and conflict resolutions.
• Maintaining the purchasing policy and ensuring that all purchases adhere to it. An executive would set the policy as well.
• Choosing the suppliers that the company will deal with and maintaining the legal interaction with them.
• Managing any SLA’s (Service Level Agreements) that may be in place and managing any Master Agreements between the suppliers and the company.
• Staff recruitment, training and management.
• Liaison with other departments, particularly the accounting, manufacturing and stock departments.
• Budgeting, costing and cost saving after reviewing the management information available.
• Health and Safety, Quality and other legal requirements.
• Overseeing any large procurement that may happen.
• Survelliance , Corproate Investigations, Profile Background research
• Collate purchase orders and purchase requisitions in order to order materials, goods and supplies & send them to the suppliers.
• Review inventories and order as required, interact with the suppliers on a day to day basis.
• Review deliveries against the orders, track the status of any orders, Deal with non-supplied, under orders, over orders and damaged goods.
• Ensure that any invoices are sent to accounts for payment, Produce and maintain all reports.
• Manage any procurement activities including RFP’s (Request for Proposals)
• Managing fleet record, Fuel consumptions, maintenance, warranties, monthly services, insurance claims.
• Supervision of Janitorial staff, provide with necessary material, looking after their performance.
• Building maintenance,