Office Coordinator
ASK Development, Pakistan

Responsible for the day to day office tasks and administration
Answering, screening and forwarding in-coming calls as needed, while following applicable guidelines
Assisting with coordination and preparation for on-site meetings (such as Board meetings, sales team meetings or all-hands meetings)
Supporting departmental teams with miscellaneous clerical & administrative duties or special projects as requested or assigned
Coordinating and negotiating with vendor services
Processing and approving applicable facilities invoices
Maintaining building maintenance files, and vendor service files
Assist Human Resources with administration and recruitment tasks.
Providing administrative coordination/support such as scheduling appointments, creating meeting notes, preparing itinerary, corporate documents, presentations and memos and performing other administrative functions as required;
Preparing and conduct research for new or on-going strategic initiatives, industry related news and business development projects
Coordinating activities and liaise with external parties on behalf of the company
Handling sensitive and confidential information with tact and diplomacy
Anticipating needs, thinking logically and creatively and exercising good judgment;
Coordinating and overseeing all building maintenance and services;
Exhibit a high level of professionalism and maturity at all times;
Exceptional planning and organizational skills with excellent attention to detail.
Order and set up food and beverage needs for company and client events, including workshops, client interactions, quarterly lunch meetings, and office events
Assist with internal and external meetings, such as catering, conference calls and AV equipment set up, room layout
To conduct legal analysis and research on various legal matters of the client or the organization

Organizational, multitasking and decision-making skills are essential; knowledge of certain computer programs, such as Microsoft Office, might be necessary