Job Description
Executive Secretary for Managing Director having pleasant personality and fluent in English.
Job Profile:
Responsible for upkeep of the MD office
Responsible for overall secretarial support to the MD office viz; minutes of meeting, fax, email, etc so as to ensure smooth flow of work
To manage the MD appointment desk/ calendar
Internal & external liaison, coordinating all necessary office as well as business transaction on behalf of the MD
Ensure utmost confidentiality and integrity of operations
Handle independent correspondence
Manage data/ department filing/ document management
Manage MD telephone desk
Handle work scheduling, scrutinizing of documents/ paper
Organize and prepare for meetings
Responsible for travel management of MD
Coordinate with accounts for vouchers/ payments
Organizing conferences/ presentations/ meetings
Coordination/ follow-up with Departments timely execution of tasks.
Preparing Reports/ MIS/ Presentations
Renewal of memberships of professional bodies/ Other assignments given from time to time
Maintaining contact directory
Job Specification
Candidate Profile:
well versed in MS office, minimum 5 years experience in similar discipline.
Must have multinational work experience preferably as Executive Assistant to MD
Qualification: Any graduate or Master from a reputed university and/ or Secretarial Course